Administrative Construction Project Coordinator in Saddle Brook, NJ at Tecta America

Date Posted: 1/18/2020

Job Snapshot

Job Description

Job Description and Responsibilities


The Administrative Project Coordinator will provide comprehensive support and carry out the plans and directions of the Project Managers and will effectively communicate with project teams by providing information, answering questions and assisting in project administrative operations. The Administrative Project Coordinator and Project Manager will work as a team to assure successful project completion, strong working relationships with our customers, support of our employees and contribute overall to the success of the Company. 

Job Functions

• Plan, organize, and establish objectives and goals for projects assigned.
• Provide the necessary daily coordination and communications to facilitate the flow and control of all project documents, information, and materials required to ensure the organized flow and profitability of assigned projects
• Participate in the review of the project, “Job Hand Off Package”
• Acquire, receive, maintain or file all contracts (making sure they are signed, or solicit signatures as needed to include insurances, licenses, bonds, NOCs, NOAs, etc.)
• Prepare submittal packages for Project Manager’s review, as directed. Review returned submittals and notify Project Manager and Operations Manager of any adjustments.
• Apply for any required permits 
• Order any aerial photography (if required).
• Order any slope surveys (if required).
• Order job specific materials using the approved PO procedure and cost codes as directed.
• Assist the Superintendent with the mobilization of the project 
• Prepare change orders as required at the direction of Project Manager.
• Coordinate with the Project Manager on RFIs/RFPs/meeting minutes/punch lists.
• Prepare pay requisitions (progress invoicing) 
• Work with Project Manager to complete the close out package within 2 weeks of final billing 
• Coordinate with Accounts Receivable for lien release.


Job Requirements

Knowledge, Skills & Experience 

• High School Diploma or equivalent, college preferred
• Minimum three (3) years of construction industry experience with emphasis on all facets of business including but not limited to customer relations, project administration.
• Other critical skills include planning & organizing; problem identification/resolution, multi-tasking, follow-through skills to bring tasks to closure in a timely manner, priority setting, and having a sense of urgency in accomplishing tasks in a timely manner.
• Strong attention to detail
• Microsoft Word, Excel, PowerPoint
• Must have a valid driver's license
• Comfortable visiting actual job sites periodically
• Ability to speak, read and comprehend instructions, short correspondence and policy documents, as well as converse comfortably with co-workers.


Starting pay is commensurate with candidate’s experience and qualifications. Tecta offers a comprehensive benefits package including medical, dental, vision, 401(k) with company match, paid time off, paid holidays, etc.


Equal opportunity employer-disability/vet


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